Check List for SED-HRMS Personnel Files – SED, Punjab

Notification issued by DPI (SE) vide no.(6529/Dir/(Admin)/2020) , directed all CEO’s of Punjab for the collection of all teachers personnel files.All concerned authorities will collect files till 20-10-2020 and after sensitive verification of data, submit it to the higher authorities, so that data updating online can be started in time.

Instructions about Primary, Middle, High & Higher Secondary School is mentioned below.

CategoryResponsibility of TeacherResponsibility of School HeadResponsibility of AEOResponsibility of DDEO Concerned
Primary Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned.The AEO concerned will submit 01-set of personal file to the DDEO concerned.The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Elementary Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned.The AEO concerned will submit 01-set of personal file to the DDEO concerned.The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
High Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned.The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Higher Secondary Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned.The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.

Check List for SED-HRMS Personnel Files – School Education Department, Punjab

Sr. NoDocument DescriptionStatus
1Computerized National Identity Card (CNIC)Mandatory
2DomicileMandatory
3Salary SlipMandatory
4Copy of MatriculationMandatory
5Copy of IntermediateMandatory
6Copy of Bachelor DegreeMandatory
7Comp of Masters DegreeMandatory
8Copy of M.Phil. (If any)Mandatory
9Copy of PhD (if any)Mandatory
10Copy of B.EdMandatory
11Copy of M.Ed. / M.A (Education) Degree (If any)Mandatory
12Trainings Certificate(Induction & Promotion Linked Trainings only)Mandatory
13First appointment order / Letter of AgreementMandatory
14Joining report of First appointment orderMandatory
15Promotion order in next scales and all related joining reportsMandatory
16CNIC copy of Spouse (if Married)Mandatory
17Transfer Orders/ Joining Relieving order (if any)Mandatory
18Service Book OriginalMandatory
19Nikah NamaFor Married
20Equivalence Certificate of Educational DegreesIf Any
21Disability CertificateIf Any
22PassportIf Available

Checklist Download from Here.

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COMPLETION OF PERSONAL FILES OF ALL TEACHERS AS PER CHECKLIST FOR SED-HRMIS

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